Office Manager / Administrator

Position Title: Office Manager

Location: Vienna (Tysons Corner), USA

Employment Type: Full-Time

Salary: Competitive

Position Overview:

We are seeking a detail-oriented, organized, and proactive Office Manager/Administrator to oversee the daily operations of our office and ensure a smooth, efficient, and professional work environment. This role is responsible for managing administrative tasks, supporting staff, coordinating office activities, and serving as a key point of contact for internal and external stakeholders. This position is Full-Time (onsite) in our Tysons Corner office. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The key responsibilities in this role include:

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Manage schedules, calendars, and meeting coordination for executives and staff.
• Handle incoming correspondence (emails, phone calls, mail) and respond or redirect as appropriate.
• Maintain accurate records, files, and databases, both digital and physical.
• Manage office supplies inventory and place orders as needed.
• Coordinate travel arrangements, accommodations, and expense reports.
• Support HR functions such as onboarding new employees, maintaining personnel records, and coordinating training.
• Ensure compliance with company policies and procedures.
• Prepare reports, presentations, and documentation for management.
• Serve as a point of contact for vendors, service providers, and clients.
• Assist in budget tracking and expense monitoring.
• Organize company events, meetings, and team activities

Qualifications and skills:

• Proven experience as an Office Manager, Administrator, or similar administrative role.
• Strong organizational and multitasking skills.
• Ability to operate in a dynamic, international, fast paced environment.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Attention to detail with the ability to prioritize effectively.
• Strong problem-solving and decision-making skills.
• Ability to handle sensitive and confidential information with professionalism.
• International background is a plus
• College education or equivalent is preferred.